Secure Email For Exchanging Confidential Documents

Secure Email For Exchanging Confidential Documents

Email is a convenient and effective method of communicating with clients, colleagues as well as other business associates. Security issues arise when exchanging confidential documents by email. Emails can be accessed and redirected to insecure recipients. This makes it challenging to protect confidential information. This can expose an organization to a range of risks that could include reputational and legal damage.

The level of security that you receive from email depends on the email service you choose and how strictly you adhere to cybersecurity best practices. Certain services, like Gmail and Office 365, provide built-in encryption, which helps protect attachments and emails. Other services, such as Proton Mail offer a peer-to-peer encryption solution to keep your messages safe and secure.

A password-protected message is a second method to safeguard your emails. The person who received the message will need to click on an image and then enter the password to open the content. It’s a good idea share this password using a secure communication channel like a text message or a phone call to ensure that the recipient can be assured that they have the password prior to opening the email.

Another alternative is to utilize a document workflow software which allows you to securely create collaboration, edit, and share confidential documents. PandaDoc is a great example of a software that’s simple to use, but also secure, and can be used to remove sensitive data from documents, emails and PDFs.

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