If it’s for merger or acquisition due diligence as well as capital raising or tendering, having all the facts before making important decisions requires going through tens or thousands of confidential documents. If the appropriate information is in hands at the right time, it can help to accelerate the transaction and reduce risk. However, this information isn’t easily accessible and often hidden behind inconvenient file sharing software that lack the auditing capabilities, document-specific permission settings and dynamic watermarks needed for strategic business transactions.

Data room management software is a good alternative. It offers an approach that is top-down for organizing files. Users can easily arrange https://giantdataroom.com documents into folder structures that are simple to navigate based on the type of information being shared or on the stage of project. A majority of providers also allow users to search for files according to a variety of criteria, including keywords and optical character recognition (OCR).

A major feature is the ability to share and browse documents using high-definition. This makes sure that everyone can clearly view the information regardless of the device they are using. Typically data room management software will also enable specific security settings to determine who is able to print, download or view documents in the virtual data space.

Certain providers offer the option of a customized plan based upon the specifics of a deal and others specialize in specific industries or focus on providing tools for M&A due diligence. Firmex is an example. It is a customized platform that financial and legal service firms use to manage complex processes such as compliance and litigation, as well diligence.