Conducting Board Meetings With a Board Portal

Conducting Board Meetings With a Board Portal

Conducting board meetings is a job that requires attention to detail, careful pacing, and an awareness of how board members’ time is being spent. Tools for managing board meetings such as a portal, can help in these efforts by helping to prepare agendas and materials for meetings prior to the time. This will increase the number of attendees and allow board members to review directives and decisions prior to the meeting.

The first step is to clearly communicate the decision-making procedure to the board. By clearly stating if your board will use consensus or voting methods to make decisions everyone will be aware of what is expected at the meeting. It also helps prevent confusion, for example, when a director raises an issue that’s been addressed at a previous meeting.

After the board has settled old business, the board will then move to new items on the agenda. It is crucial to respect other members’ rights to speak as with any discussion topic. Chairs should only allow one director to speak at a given time. The board chair also needs to lead the discussion by facilitating conversations and ensuring that the entire board is involved.

The board decides on any new business item and then records the results in the official minutes of the meeting. When a member is not satisfied with the result of the vote they can request that the vote be reconsidered or request that the issue be referred to a committee for further investigation.

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